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Retracting a Bid

Gisela Peters
Updated

Suppliers can retract a bid response if the issuing agency allows it. If the agency does not allow bid retractions, the Retract option is not available in the Actions dropdown list on the Response Detail page. Retracting a response lets you change all or part of a bid response you already submitted.

Important

  • Retracting a bid response does not delete the response you entered.
  • If you retract a bid response, your response is no longer submitted.
  • To resubmit a retracted bid, you must click the Submit Response button on the Response Submission tab before the Close Date.
  • If the issuer does not allow retractions, contact the agency's procurement office for assistance.
  • When the bid is Closed, the Retract option is no longer available.

How to Retract a Bid Response

To retract a bid response:

  1. Log in to the system.

  2. On the top navigation bar, click Bid Events (refer to the image below).

    Top navigation bar with the Bid Events option

  3. Select the My Responses tab to access the submitted bid (refer to the image below). You can also access the bid from the Available Bids tab while the bid event is still in issued status.

    Bid Events page with the My Responses tab

  4. Click the bid event to access the Retract option.

  5. On the far right-hand side, click the Actions button and select Retract from the dropdown menu (refer to the image below).

    Bid event page with the Actions dropdown menu open on the right, showing the Retract option

  6. In the popup window, type the word RETRACT and click the OK button (refer to the image below).

    Confirm Retract dialog asking you to type RETRACT, with a text field and OK and Cancel buttons.

  7. Your bid response is now retracted and not submitted. The Response Status field shows that your bid response is retracted (refer to the image below).

    Bid header with a Response Retracted message stating the response must be submitted from the Response Submission tab.

  8. Bid Response Retraction Email Notification: When you complete a retraction, the system sends an email notification to the supplier user's address of record.

Make Corrections and Additions to Bid Response

To make corrections and resubmit your response:

  1. Once the response is retracted, click one or more tabs to make response edits.
  2. Save your work on each tab.
  3. Review your response.
  4. Click the Response Submission tab.
  5. Click the Submit Response button at the bottom of the page.
  6. Click the OK button to complete the submission.

  7. When you submit your response, the Response Status field shows Response Submitted with a date and time stamp (refer to the image below).

    Bid header showing Response Submitted with a date and time stamp, with the Response Submission tab open.

  8. Bid Response Submission: When you submit a bid response, the system sends an email notification to the supplier user's address of record.
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